Reconcible works out net profit from what each unit actually cost you, and ties every figure back to a payout that arrived. When it doesn’t know something, it says so.
If you’ve worked out profit from the store’s reports and a spreadsheet, at least one of these is probably in it. None of them is careless. The right numbers just live in four different places.
The cost field on a product was right the day someone typed it. Since then there has been freight, duty, a supplier price rise, and a batch bought at a different price. The unit you sold on Tuesday came out of one of those batches.
Cost field on the product
$4.00
Typed in once, last year
Landed cost of the unit sold
$4.50
$4.00 from the supplier plus $0.50 of freight, from the oldest lot with units left
The store’s total comes before refunds, gateway fees, disputes and currency conversion. What actually lands is a payout, days later, batched across dozens of orders, that matches no single one of them.
Store gross revenue
$84,120
What the store’s report shows
Payouts received
$74,802
After $9,318 of refunds, fees and disputes, matched payout by payout
When a product has no cost at all, a report that counts it as zero makes it pure profit. It looks like your best seller. It is the one you know least about.
Margin, no cost entered
100.0%
The usual report’s answer
What Reconcible shows
unavailable
Cost unknown, so no margin is claimed
The figures in these three examples are illustrations.
“It shows what we really kept, after fees, refunds and what the stock cost us. Every number is checked against the payouts we actually got, and when it doesn’t know something, it says so.”
Reconcible keeps each purchase as its own cost lot: the supplier price plus the freight, duty and handling on that shipment, spread across its units. Each sale draws from the oldest lot first, so a margin reflects the lot the sale was costed from.
If your store already records product costs, they come in on day one, marked as estimates until a real purchase replaces them.
TAN-001 Everyday Cotton Tank Top. Cost lots.
| Lot | Units | Supplier | Freight, duty | Landed |
|---|---|---|---|---|
| Received 12 Mar | 200 | $4.00 | $0.50 | $4.50 |
| Received 2 Jun | 150 | $4.20 | $0.60 | $4.80 |
| From the store’s cost fieldEstimated, used only when no purchase covers a unit | $5.30 | |||
| Order 1187, 3 units2 from the 12 Mar lot, 1 from the 2 Jun lot | $13.80 |
Illustration. The lots and the order are examples.
Reconcible matches every order to its gateway charge, and every charge to the payout it settled into. Import a bank statement and each payout is matched to its deposit as well.
What doesn’t match is listed with what was found, and nothing guesses a cause. You mark it resolved once, with a note, and it stays resolved when reconciliation runs again.
| 38 orders | $6,604.10 | Matched |
|---|---|---|
| Gateway fees | −$202.92 | Matched |
| Refunds | −$188.78 | Matched |
| Payout | $6,212.40 | Matched |
| Order with no gateway transactionOrder 1182 Needs you |
Reconciled to your payouts. Import a bank statement anytime to verify the last mile.
Illustration. The payout and the orders are examples.
At launch: a morning brief, and Rico to answer questions. Neither is in early access yet.
The brief is a short list of what changed: a margin that moved, a payout that didn’t reconcile, a cost that shifted. It says what happened and stops. It doesn’t tell you what to do.
When you want more, ask Rico, the assistant inside Reconcible. Ask in plain words, like why margin fell last week, and the answer comes back with the numbers underneath and a link on each one to where it came from.
Rico explains your numbers; it never makes them. It writes sentences with blanks, and the figures are filled in from the calculation that produced them, so there is no way for it to type a number of its own.
Tuesday brief
25 Aug
Reconciled to your payouts through 24 Aug. Example brief.
YouWhy was margin down last week?
Rico
Mostly one product. SKU-2210 sold 132 units costed from August’s batch, which cost $2.35 more per unit than June’s once freight and duty are in. That took $310 off gross profit.
FromLot 0587SKU-2210, 17 to 23 Aug
Example answer.
Every figure carries its own status, before you rely on it. These are the words you’ll see, and the docs explain each one.
HPOS and legacy order storage, partial and line-level refunds, tax set up the way your store sets it, and whatever your plugin stack does to an order. Reconcible only ever reads from your store. It never writes to it.
It isn’t accounting software either. It hands your bookkeeper a reconciled month with the match trail attached, and sits beside Xero or QuickBooks and doesn’t replace them.
Profit and cost of goods work as soon as your store syncs. Payout matching runs by itself after each payment-provider sync.