WooCommerce profit after fees, refunds and what each unit really cost, matched to your WooPayments and PayPal payouts.
We’re bringing stores on a few at a time. Tell us about yours and we’ll reply within two working days.
Example store
Monthly statement
August 2026
An example month, from the orders total WooCommerce shows down to net profit. Figures are illustrative.
Orders in WooCommerce$84,120Matched503 orders: every layer below
Refunds−$6,143Matched52 refunds
Gateway fees−$2,783MatchedWooPayments and PayPal
Disputes−$3922 disputes
Paid out to you$74,802MatchedIn 11 payouts, the last on 3 Sep
Cost of goods−$41,2361,904 units from 6 purchase lots
Fixed costs−$8,956Rent, software and wages, entered monthly
Net profit$24,610Before postage, not costed yet
WooPayments and PayPal pay you in batches, net of fees, refunds and disputes, so no deposit ever matches an order. Reconcible matches each payout to its transactions, and each transaction to its order.
Paid out to you, August$74,8023 of its 11 payouts, as examples
| 41 ordersPlaced 5 to 9 Aug | $6,904.10 | Matched |
|---|---|---|
| 2 refundsOrders #4302 and #4317 | −$212.00 | Matched |
| Processing feesOn 41 charges | −$212.52 | Matched |
| Payout | $6,479.58 | Matched |
| Deposit in your bank14 Aug, from your imported statement | $6,479.58 | Matched |
Every line matches, from the orders to the deposit. Nothing to do.
| 23 ordersPlaced 11 to 14 Aug | $2,418.40 | Matched |
|---|---|---|
| 1 refundOrder #4406 | −$54.00 | Matched |
| PayPal feesOn 23 charges | −$95.67 | Matched |
| Payout | $2,268.73 | Matched |
| Deposit in your bank17 Aug, from your imported statement | $2,268.73 | Matched |
| Order with no gateway transactionOrder #4418, placed 13 Aug as a PayPal order Needs you | Not in a payout |
The payout matches, through to your bank. Order #4418 says it was paid with PayPal, but PayPal has no transaction for it, so it’s listed for you to check. Nothing guesses why.
| 37 ordersPlaced 15 to 18 Aug | $5,112.80 | Matched |
|---|---|---|
| Processing feesOn 37 charges | −$159.37 | Matched |
| Payout | $4,953.43 | Matched |
| Deposit in your bankYour statement runs to 18 Aug | Not in it yet | Waiting on data |
This payout matches WooPayments, and says so. Import a newer bank statement and the last step matches too.
Record each purchase with its freight and duty. Every sale takes its cost from your oldest stock first, first in, first out, so a price rise shows in your margin as soon as the older, cheaper stock has sold through.
Cost of goods, August−$41,2361,904 units from 6 purchase lots. One product:
SKU-2210 Stoneware mug, 350 ml. Sells for $32.00.
| Where the cost comes from | Supplier | Freight | Duty | Cost per unit | Margin |
|---|---|---|---|---|---|
| Cost field on the productWooCommerce’s own, or a cost-of-goods plugin’s. Typed in once, in March | $14.20 | None | None | $14.20 | |
| Lot 04121,240 units, received 3 Jun | $14.20 | $1.23 | $0.71 | $16.14 | 49.6% |
| Lot 05871,200 units, received 10 Aug, recorded 14 Aug | $15.60 | $1.80 | $1.09 | $18.49 | 42.2% |
Same mug, same price. The stock you’re shipping now makes 13.4 points less margin than the cost field says.
Lot 0587 arrived on 10 Aug and was recorded on 14 Aug. Lot 0412 had run out, so the mugs sold in between had been costed from the cost field, as an estimate. Saving the purchase marked those four days out of date, and Reconcible recalculated them on its own.
| Day | Gross profit | Change |
|---|---|---|
| 11 Aug28 units of SKU-2210, now from lot 0587 | $2,214.60 now $2,094.48 | −$120.12 |
| 12 Aug34 units of SKU-2210, now from lot 0587 | $2,530.15 now $2,384.29 | −$145.86 |
Figures for 4 days were out of date until this ran. Example figures.
Net profit, August$24,610Four notes on every statement:
Reconcible reads orders, refunds and products with access you approve in WooCommerce. It never writes anything back to your store.
Every figure says how far its data runs, like “Month to date, through 30 Sep”, and whether its sources are complete. Payouts land days after orders, so you see exactly where the line is.
Import a bank statement, as CSV or OFX, and payouts are matched to your deposits. Without one, figures say “Reconciled to your payouts” and claim nothing more.
When a statement stops short, a source hasn’t synced or a cost is still an estimate, the figure is labelled before you rely on it.
It fits stores that sell physical products on WooCommerce and take payments through WooPayments or PayPal.
Reconcible does the payout matching you do by hand each month, and keeps a record of every match. Export the month as a reconciliation pack, PDF or CSV, and attach it to the close.
Something else? Email support@reconcible.com.
No. You approve read-only access on WooCommerce’s own screen, and there’s no key to copy. Reconcible reads orders, refunds and products with it, never writes anything back to your store, and you can disconnect at any time. A small plugin is optional: pair it, and new orders arrive within a minute instead of within the hour.
WooPayments and PayPal today. Stripe is next: we’ll build it together with a design partner who uses it, working from their own Stripe account. If your customers pay another way, tell us at hello@reconcible.com. It tells us what to add next.
Keep them. Metorik is built for store analytics and customer segments. A cost field is where most stores start, and Reconcible reads it, WooCommerce’s own or the WPFactory plugin’s, as an estimate until you record purchases. Its own job is narrower: profit from what your stock really cost, including freight and duty, checked against the money that arrived.
No. It doesn’t replace Xero, QuickBooks or your bookkeeper, and there’s nothing to file. It answers one question: what did the store keep, and does that match the money that arrived?
Early access is $100 for three months, for the whole product, with a full refund on request at any time in those three months. After that, it’s twelve months at half the list price, paid annually up front. The list price is being set with early-access stores and isn’t published yet. Payment isn’t taken on the site or in the app yet: we arrange it with you directly. How early access works.
Postage you buy isn’t costed yet, and every statement says so rather than guessing a number.
We reply within two working days. If your store is a fit for this first group, we approve your email address, and you sign in and connect your store yourself. Profit and cost of goods fill in as it syncs. We email you to book a setup call. Matching runs by itself after each payment-provider sync. If Reconcible isn’t a fit for your store yet, we’ll tell you.
Profit and cost of goods work as soon as your store syncs. Payout matching runs by itself after each payment-provider sync.
Join the first group.
Tell us about your store. Once we’ve approved your email address, you sign in with it, add your store and approve read-only access in WooCommerce. Profit and cost of goods fill in as it syncs.
Request early access$100 for three months, refunded in full if you ask at any time in them. Payment isn’t taken on the site or in the app yet: we arrange it with you directly. How early access works.
At launch: a morning brief, and Rico to answer questions. Rico is an assistant for questions about your numbers. Neither is in early access yet. Both will explain figures Reconcible has already worked out, and neither will make one up.
Tuesday brief
25 Aug
Reconciled to your payouts. Example brief.
YouWhy was margin down last week?
Rico
Mostly one product. SKU-2210 sold 132 units costed from August’s batch, which cost $2.35 more per unit than June’s once freight and duty are in. That took $310 off gross profit.
FromLot 0587SKU-2210, 17 to 23 Aug
Example answer.